The office of Risk Management has the responsibility of identifying,
evaluating and managing any loss exposures faced
by the University.
This can range from a fire in
one of the Living Learning Centers to a computer
stolen out of one of the computer labs. We provide
all administrative services related to University
insurance, which includes the following:
Medical/Maternity Leave
In order to streamline procedures
and assist employees with medical leaves, all
employees (full-time, part-time, clerical, administrative,
faculty) requesting a medical leave should submit
a Medical Leave Request Form to Genny Hughes,
Disability Claims Manager. Employees should give
their supervisor at least 30 days advance notice
of the need for a medical leave. If the 30-day
notice is not possible, notice should be provided
as soon as possible.
 Medical
Leave Request Form
Read The Administrative
Policy (TAP NO.15) which pertains to medical
leave for more information.
Maternity Leave is treated as
any other Medical Leave(refer
to TAP No.15). The standard medically necessary
time off is 6 or 8 weeks, depending on type of
delivery. Sick leave and disability benefits are
based on your employment classification. Employees
covered by a collective bargaining agreement should
refer to their contract.
Medical
Absence Claim Form
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Insurance Information
This insurance covers any damages
or losses to University owned, leased or rented
vehicles. Any employee involved in an auto accident
or fender bender should notify Genny
Hughes at 412-396-6677.
When employees are renting vehicles they should:
- Use a University credit card when possible and
- Waive the rental company's insurance, because
they are covered by the University insurance.
The exception to this is if you are renting a vehicle in Canada or a foreign country, then you should purchase the rental service insurance.
This insurance is designed to
protect the University and employees from a wide
variety of liability exposures.
Liability insurance sometimes is called third-party insurance because the insurance protects the insured (Duquesne) against suit by a third party.
This insurance indemnifies the
University for any loss sustained because of an
error or oversight on the part of an employee
in the course of his/her performing University
activities. This includes all students during
University sponsored internships.
NEW ONLINE PROCESS FOR 2009-2010
1. Log onto: www.gallagherkoster.com,
click on College and University Students, and
select Duquesne University Domestic or Duquesne
University International from the drop down menu.
2. Click on ‘Student Waive/Enroll Forms'.
You will be required to log in to submit a waiver
or enrollment form. Your User ID and Password
are…
User ID – Duquesne University Email Address
Password – Student’s Banner number
which appears on your Student Account on-line
bill (Ex. D00000006) and also provided to students
in a letter from Highmark BCBS mailed to full
time students who were registered for classes
by May 29, 2009. Students enrolled after that
date will receive a post card and follow up emails
to their Duquesne email address. You will also
need this number to complete both the enrollment
or waiver forms.
3. Once logged in select the '2009-2010 Duquesne
University Enrollment or Waiver Form'. If waiving
the insurance, have your current health insurance
ID card ready as you will need this information
in order to complete the waiver form or simply
complete the enrollment form if you desire to
enroll in the coverage.
If you have tried to log on to www.gallagherkoster.com
and have had problems, it may be for one of the
following reasons.
You are not registered for classes yet, you are
not a full time student or you are a PhD student.
If you are not registered for classes yet you
will not be able to access Gallagher Koster’s
web page until 1 week after you complete your
class registration.
If you are a PhD student please send an email
to hughes@duq.edu including your full name and
school of study and contact information so that
you can be added to Gallagher Koster’s enrollment
system.
Regarding dependents, which include
spouse and children, you must enroll yourself
first and then print the Dependent Enrollment
Form found on www.gallgherkoster.com. Complete
the form and return it to GK along with a copy
of your marriage certificate and/or birth certificates
for children.
2009– 2010 Duquesne University Student
Health Plans:
Summary
of Highmark Enhanced Plan
Summary
of Highmark Standard Plan (default plan)
For more information or questions call
877-344-9795. You can also email questions to:
DuquesneStudent@gallagherkoster.com
Dental insurance coverage is available for full
time sudents on an optional basis. The University
has partnered with United Concordia insurance
company to offer the Concordia Flex® dental
plan to students. Duquesne University does not
receive any financial or other consideration from
United Concordia. This optional service is offered
for the convenience of our students. Premiums
for coverage from August 1, 2009 through July
31, 2010 are:
Student only - $232.00
Student and Family - $608.00
Payment in full is made directly to United Concordia
and is due at time of enrollment. Enrollment must
be made by August 31, 2009. To find out more information
or to enroll now, visit www.ucci.com/DuquesneStudentDental
or call 1-800-332-0366
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Vehicle Use
Any employee or student wishing to drive a University vehicle must complete an Application
for Driving Privileges.
The Vehicle
Safety & Use Procedures and Tap No.38 provides guidelines and expectations of University drivers operating University vehicles.
Transportation Hierarchy
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Worker's Compensation
Duquesne
University has a responsibility, as defined by
the Pennsylvania Workers' Compensation Act, to
provide wage loss compensation and payment for
reasonable medical services and supplies for faculty,
staff and student employees who sustain work-related
injuries or illnesses during the course of employment.
To meet this obligation, Duquesne
has an established program that evaluates such
incidents to determine fiscal liability, proper
medical management and possible solutions to prevent
future injuries or accidents. In compliance with
the provisions of the Act, the University has
elected to be a self-insured employer.With this
election, the University retains a Third Party
Administrator to assist in the administration
of this program. Duquesne has implemented procedures
for reporting and obtaining medical treatment
for work-related injuries and illnesses.
These procedures include the
utilization of a designated Panel of Medical Providers
to treat such incidents. Compliance with these
procedures will provide effective medical treatment
while efficiently minimizing the possible loss
of work time.
It is the responsibility of
the Office of Risk Management to work with the
affected employees, their supervisors, General
Counsel and the Third Party Administrator to resolve
claims and return employees to productive University
employment.
Reporting Injuries & Obtaining Medical
Care
Procedures for reporting work related injuiries and obtaining medical care:
- Injured/ill employee should report occurrence
to supervisor immediately (but at least within
24 hours). An
Accident Investigation Report must also
be completed. The Supervisor must review the report,
sign it, and promptly send it to the Risk Manager,
Fisher Hall. If the employee needed immediate medical care
and was put off of work prior to completing
this form, one will be faxed or mailed to the
employee as soon as they are able to complete
it. An Accident Investigation Report must be completed even if the employee declines medical care.
- Supervisor should assess immediacy of medical
care. If injury is minor (which includes mild
abrasions, small cuts, rashes, minor strains),
send the employee to Duquesne's Health Services
for initial evaluation during available hours
listed below. If more severe, contact the campus
Emergency Number at 412-396-2677 (X2677) for
assistance in arranging transport to Mercy Hospital.
|
Summer: Monday thru Friday, 8:30 a.m. to
4:30 p.m. Fall, Winter,
Spring: Monday thru Thursday, 7:30am to 7:00 p.m.; Friday,
7:30 a.m. to 4:30 p.m. |
- Supervisor should contact the Office of Risk
Management at 412-396-6677 to report all injuries/illnesses
as soon as possible, stating employee name,
what happened, and if employee sought medical
treatment. Leave a voice or e-mail message hughes@duq.edu,
if no one is available.
- The Office of Risk Management will contact
the employee to determine status of injury and
necessary medical follow-up. A letter may be
sent to the employee explaining pertinent workers'
compensation issues and the medical providers
that must be used according to Duquesne's Medical
Provider Notice. She will also interact with
physicians, supervisor, and employee to determine
work status, physical restrictions, if applicable,
and any temporary, light-duty positions needed
to accommodate such restrictions. She will continue
this process for the duration of the injury
or illness.
- The Office of Risk Management will investigate
causes of injuries or illnesses, and will review
and enforce corrective actions to eliminate
future incidents.
- The Supervisor should direct all medical provider
reports or bills to the Office of Risk Management.
Any unusual circumstances should also be reported
for investigation.
- The Supervisor should make periodic inquiries
to the employee to check physical status and
offer support.
Please contact the Office of Risk Management at 412-396-6677 if the employee has any physical problems or illnesses which may affect their ability to perform their job, even if these problems were not caused by work.
Duquesne University Medical
Provider Notice for Work-Related Injuries/Illnesses
Effective: July 1, 2008
If you experience a work-related
injury or illness, your employer, Duquesne University,
through its Third Party Administrator, CompServices,
Inc., P.O. Box 3460, Pittsburgh, PA 15230, (412)
402-4248, shall provide payment for reasonable
surgical and medical services, services rendered
by physicians or other health care providers,
medicines and supplies, and orthopedic appliances
and prostheses, as and when needed.
These services will be provided
to you under Duquesne University's Workers' Compensation
program as described below:
To insure that your medical
treatment will be paid by Duquesne University,
you are required to visit one of the one of the
providers on our
Panel Of Physicians.
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